Club Funding Workshop
Important First Steps:
- Please sign in.
- Please provide your email address.
- Send your email address to:studentactivities@daytonastate.edu
- Handouts will be provided.
Workshop Goals
- Eligibility for Funding
- Club Funding Procedures
- Similarities and Differences between Club “6” Funds and Student Activities Funds
- How to Request Student Activities Funds
Eligibility Requirements
- Updated Officers List
- Club Charter Renewal
- Updated Advisor Agreement
- Updated Club “6” Account Signature Form (Memorandum)
- Updated Constitution
- Attendance at Club Funding Workshop
Two Sources of Money
- Club Funds: Money that your club raised through bake sales, car washes, donations, etc.
- Student Activities Funds: Money that you request from the college.
Similarities: Club Accounts & Student Activities Funds
- Invoices get submitted for all approved purchases
- Unapproved personal expense and will not be reimbursed
- Must provide the federal ID number, the SSN, or student ID number of any individual or business in order to pay them.
- All checks must be made out to Daytona State College
- Driver’s license number must be on the face of any check to be deposited in a Daytona State account
Differences:Club Accounts & Student Activities Funds
- Expenditures from Club “6” Account Require Club’s approval(Minutes)
- Expenditures from Student Activities Account Require College Approval (Bruce Cook).
- Club “6” Account - use a Direct Payment Request Form.
- Student Activities Account – use a Request for Student Activities Funds Form.
- Purchases from Club “6” Accounts ARE NOT tax exempt
- Purchases from Student Activities Account ARE tax exempt
- Club accounts will be charged for any returned check fees
How to Prepare Your Budget Request
Your Request Should Include the Following:
- Budget Summary Sheet (Total Amount)
- Three funding categories: (Separate Page for each Category)
Budget Request Example
How to prepare your request.
Your proposal must be submitted to the Student Activities Office No later than 4 p.m., Oct. 27th.
Budget Summary Sheet
| |
Enter Information on this side |
| Today’s Date: |
Oct. 1, 2009 |
| Name of Club: |
Millionaire Club |
| Club Representative’s Name & Phone Number: |
Rich Mann |
| Adviser’s Name & Phone Number: |
Diamond Jewel |
| Club Cost Center Number: |
60-XXXXXXX |
| Club Adviser’s Signature: |
Diamond Jewel |
| Total Amount of Request in all three categories: |
$1,200 |
Food
| 1. Monthly Meetings 3 pizzas at each. |
Pizza $200.00 |
| 2. Club Luncheon |
Pizzaria Unos $300 |
| 3. |
|
| 4. |
|
| Total |
$500 |
Travel
| 1. Orlando |
$200 registration fees for 2 students to attend national conference. |
| 2. Tampa |
$200 One night hotel stay for regional meeting. |
| 3. |
|
| 4. |
|
| Total |
$400 |
Other
| 1. Club Shirts for Comm. Services |
T-shirts $300 |
| 2. |
|
| 3. |
|
| Total |
$300 |
There are No Free Lunches
- Participate in at least two college wide activities or community service projects per semester.
- Report outcomes of expenditures to the SGA within two weeks of expenditures.
- Provide Student Activities office with appropriate updates (ie: Club List, Advisor Agreement …)
What to do after July 1?
- Submit “Request for Student Activities Funds” form to SA office prior to making any travel plans or purchases everytime.
- Submit form to S.A. office within deadlines noted in the handbook.
- Return all invoices to SA office ASAP
Contingency Funds
New clubs that have not received funding for this fiscal year may apply
- Complete the “Budget Packet” previously described in the Budget Request Example
- Please make note, on the form, that your request is for this fiscal year (2009-2010).
Contacts:
- Club “6” Accounts: Cass “Mary” Fowler
- 506-3101 Bld. 100, Rm. 313
- Student Accounts: 506-3024
- Student Activities:
- Julie Rocco, 506-3131 Bld. 130, Rm. 113
- Bruce Cook, 506-4417, Bld. 130, Rm. 113
