Students with disabilities who petition to have a course substitution should contact the Student Disability Specialist (Intake) or contact the Director to have the request processed. Appropriate documentation must be attached. The Course Substitution Committee will determine if the petition will be granted. An appeals/grievance procedure is available if a substitution is denied.
Technical Assistance Paper
Reasonable Substitution for Admission and Graduation
Requirements For Eligible Students
The Florida Statutes require that certain policies and procedures be implemented by community colleges to provide reasonable substitutions for eligible students in the areas of admission to a college, admission to a program of study, graduation or entry into the upper division where appropriate. These requirements are found in Section 240.152, F.S. and 240.153, F.S.
Who is Eligible?
Persons who are learning impaired, visually impaired, dyslexic or who have a specific learning disability are eligible for reasonable substitution for any requirement. Documentation must be provided that the person' s failure to meet the admission requirement is related to the disability.
What Programs are Included as Areas of Substitutions?
How are the Disabilities Defined?
Rule 6A-10.04l, FjtC., defines certain disabilities. (Note that it does not provide a definition for dyslexia, which the college should establish).
- Hearing Impairment. A hearing loss of thirty (30) decibels or greater, pure tone average of 500, 1000, 2000 Hz, ANSI, unaided, in the better ear. Examples include, but are not limited to, conductive hearing impairment or deafness, sensorineural hearing impairment or deafness, high or low tone hearing loss or deafness, acoustic trauma hearing loss or deafness.
(Examples: Introductory conference with the students seeking substitutions, students' submission of documentation of their disabilities, and/or primed invitation on the notice of admissions for persons with disabilities to contact the college coordinator for determination of eligibility)
- A mechanism for identifying reasonable substitutions for criteria for admission to the institution, admission to a program of study, entry to upper division, or graduation related to each disability
(Examples: Course Substitutions Committee, recommendation by the academic department chair and/or the director/coordinator of services for students with disabilities, and/or authorization by the chief academic officer of the college)
- A mechanism for making the designated substitutions known to affected persons
(Examples: Individual letter or consultation, college catalog, orientation packet, brochures, bulletin boards, student handbook, the Internet (Home Page), and/or published course list)
- A mechanism for making substitution decisions on an individual basis
(Examples: Review committee and/or authorization by chief academic officer of the college)
- A mechanism for a student to appeal denial of a substitution or a determination of eligibility
(Examples: Appeals process initiated by the student's submission of a written request for appeal, Appeals Committee review, or students letter to the appropriate college officer)
Substitutions shall be provided in the areas of admission to college, admission to a program of study, graduation or entry into the upper division.
Do Colleges Have to Honor Substitutions Provided by Other Institutions?
The colleges are required by Rule 6A-lO.04l(3), F.A..C., to accept all substitutions previously granted by a state postsecondary institution. The rule requires that the college have a policy which provides for articulation with other state institutions which shall include, at a minimum, acceptance of all substitutions previously granted by a state postsecondary institution.
What About Recognition by Other Institutions of Substitutions Provided by the Colleges?
Each college should determine, when it is the sending institution as to its students, whether the substitutions that it provided to its students will be accepted by the receiving institutions, and advise its students accordingly.
What Records are Required to be Kept by the College?
Rule 6A-l0.04l(5), F.A.C., requires each college to maintain records on the number of substitutions identified as available for each documented disability and the number of requests for substitution which were denied.
Rule 6A- 10.041
Requires those involved with post secondary education to develop and implement policies and procedures, including documentation for providing reasonable substitution. This rule defines "hearing impairment," "visual impairment," and "specific learning disability." It also requires mechanisms to: identify persons eligible for reasonable substitution; identify and inform affected persons of the reasonable substitutions; decide substitutions on an individual basis; and allow the appeal of a denial or an ineligibility determination.
Rule 6C-6.018 in part provides:
In determining whether to grant a substitution or modification, a university will consider pertinent documents including, but not limited to, a physician's statement, vocation rehabilitation records, and school records maintained as a result of the exceptional child provisions of [the law].
Each university will provide the student the opportunity to present evidence to support his or her disabilities, and an appeals process.
In 1997, the Florida Legislature, enacted section 240.4041, Florida Statutes. This section provides that a student with a documented disability, as defined by the ADA, is eligible to be considered for state financial aid while attending a public university on a part-time basis.
Other sections of the statutes of interest include sections 413.08 and 760.50, Florida Statutes.
Among other things, section 413.08 guarantees equal public accommodations in transportation and lodging for the deaf, hearing impaired, blind, visually handicapped and otherwise physically disabled. Rights are provided for being accompanied by a trained service or guide dog, or a trained nonhuman primate for persons with paraplegia or quadraplegia. Public employment and housing accommodation rights also are fully described in this section.
Extends the grant of every protection available for those with disabilities to persons with or perceived as having acquired immune deficiency syndrome (AIDS); AIDS-related complex; or human immunodeficiency virus (HIV).
For more information about any services, please come by building 100 annex, suite 108 on the Daytona Beach Campus, email us, or call (386) 506-3238.