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Faculty Senate Bylaws and Constitution

ARTICLE I: Name

The name of this organization shall be the Daytona State College Faculty Senate.

ARTICLE II: Mission and Goals

The mission of the Faculty Senate is to provide Daytona State College Faculty with leadership to:
• Monitor and champion faculty interests
• Promote an environment of open exchange of ideas and intellectual resources
• Provide a forum in which faculty have opportunities to discuss their academic profession and the community in which they work.
Faculty Senate fulfills its mission by accomplishing the following goals:
• To represent faculty related to faculty development, welfare and morale
• To study, discuss, and recommend institutional objectives, policies, and procedures.

ARTICLE III: Membership

Section A – The Senate

The Faculty Senate shall be composed of a President and Vice President elected by popular vote of all full-time faculty members and one (1) senator and one (1) senator alternate elected from within each School (Department) or another designated group as listed below. Schools with over 30 full-time faculty members will elect an additional senator and senator alternate.
• A Senator Representing Each School
• A Senator Representing Librarians, Counselors, and other faculty not included above.
• A Senator Representing Deland Campus
• A Senator Representing Flagler Campus
• A Senator Representing New Smyrna Campus
• A Senator Representing Deltona Campus
• A Senator Representing Advanced Technology College

Section B – Qualifications for Senators

All Daytona State College full-time faculty members on continuing contract are eligible to run for President or Vice President of the Faculty Senate or for a senate seat as a representative of their School or for a senate seat for another designated group as appropriate.

Section C – Terms of Office

The President, Vice President and all senators will serve two (2) year terms. The terms for senators will be staggered so that a portion of the Faculty Senate will be elected each year. Terms will begin August 1.
The President, Vice President and all senators may be elected to two (2) consecutive terms but then must wait one (1) full academic year before running for a senate position.

Section D – Duties of Senators

All senators shall:
• Attend all Faculty Senate Meetings
• Serve as an advocate for the faculty he or she is representing.
• Communicate with the faculty he or she is representing.
• Perform as liaison to Faculty Senate Committees as appointed.
• Perform other Faculty Senate duties as required.
• Notify the designated alternate when the elected senator cannot attend a meeting.

Section E – Duties of Senator Alternates

All senator alternates shall:
• Attend Faculty Senate meetings when elected senator cannot attend
• Communicate with elected senator
• Perform duties of senator as required in senator's absence.

Section F– Faculty At Large

All full-time faculty members are considered non-voting members in the Faculty Senate except for referendum issues which may be brought forward by the Faculty Senate for faculty-wide vote.
All faculty members, including adjuncts, may attend any Faculty Senate meeting and submit meeting topics, in writing, to the President of the Faculty Senate for consideration as agenda items.

Section G – Dues.

Voluntary dues of $10 per annum will be collected from each faculty member during the fall term.

ARTICLE IV: Officers

Section A – Officers

The elected officers of the Faculty Senate shall be a President and a Vice President, elected by the faculty at large. The President of the Faculty Senate shall nominate the ex-officio officers: Secretary, Treasurer, Parliamentarian and Historian subject to Senate confirmation.

Section B – Duties of Officers

The President shall:
• Preside at the Faculty Senate Meetings.
• Serve as an advocate for faculty at the direction of the Senate.
• Serve as a member of the President's Cabinet.
• Serve as a representative to the Planning Council.
• Appoint Senators as Faculty Senate Committee liaisons.
• Appoint faculty for service on college-wide committees as requested.
• Mediate in faculty disputes when appropriate.
• Announce Faculty Senate Award recipients during the Fall Planning meeting.
• Prepare the agenda for each Faculty Senate meeting
• Submit a year-end report to the Faculty at Large.
• Prepare a list of meeting dates to be approved by the Faculty Senate and call special meetings as required.
• Assist with the transition of newly elected President and Vice President at the end of his/her term.
• Vote only in the event of a tied vote.

The Vice-President shall:
• Act in the President's absence.
• Assist the President in all his/her duties.
• Record attendance for all meetings
• Provide attendance records to the Secretary for inclusion in the minutes.
• Assist the Faculty Senate Nominating, Elections and Awards Committee Chair
• Vote as a Senator-at-large.

The Secretary shall:
• Be present at all Faculty Senate meetings and record the minutes which shall include a record of attendance and of all votes by senators.
• Distribute within seven working days the minutes of all Faculty Senate meetings to all faculty members.
• Distribute an Agenda which will include faculty items of business to be discussed at the next Faculty Senate meeting.
• Notify faculty of times and dates of scheduled and special meetings.
• Assist the President and the Vice-President in any clerical work needed.

The Treasurer shall:
• Maintain the Faculty Senate Treasury.
• Collect and deposit dues to the Faculty Senate account.
• Safeguard and distribute Faculty Senate funds as authorized by the Faculty Senate.
• Present a financial report at each regular meeting.

The Parliamentarian shall:
• Be present at all Faculty Senate meetings and shall advise members on the application of "Robert's Rules of Order" which are not in conflict with Florida Sunshine Laws.
• Act as teller for all votes.
• Advise members on the application of the Faculty Senate Bylaws.

The Historian shall:
• Maintain the Faculty Senate historical file in a manner accessible to all faculty members.
• Maintain and update the Faculty Senate website(s) to include minutes of all Faculty Senate meetings and all supporting documentation.

Article V: Schedule for Elections

Section A – President and Vice President

1. In September, the Senate shall appoint a Nominating, Elections and Awards Committee to conduct and supervise elections. No member of the Nominating, Elections and Awards Committee shall be a candidate for election.
2. In October, the Nominating, Elections and Awards Committee shall send notices to the faculty to inform them of the upcoming election and to request nominees.
3. In January, upon receiving the nominations, the Nominating, Elections and Awards Committee shall present a slate of candidates to the Faculty Senate, and shall compile a professional profile and statement of intent from each candidate to be distributed to the faculty.
4. No later than March 1, the election ballots shall be distributed to the faculty.
5. No later than March 31, election ballots shall be returned. The ballots shall be counted by the Senate Nominating, Elections and Awards Committee and the results communicated to the faculty of Daytona State either through the minutes or by special memo.
6. The election shall be determined by simple majority (more than 50%). If no candidate receives a simple majority, a run-off will be conducted between the top two candidates and shall be completed by April 15.

Section B – Senators

1. By September, the Faculty Senate Nominating Committee will determine which schools are eligible for an additional Senator and notify each school.
2. In September, each group eligible for a Senator will form a nominating committee to conduct and supervise the election of their Senator(s). No member of the nominating committee shall be a candidate for election.
3. In October, the nominating committee shall send notices to the faculty to inform them of the upcoming election and to request nominees.
4. In January, upon receiving the nominations, the nominating committee shall present a slate of candidates to the School or group.
5. No later than March 1, the election ballots shall be distributed to the faculty.
6. No later than March 31, election ballots shall be returned. The ballots shall be counted by the School/Group nominating committee and the results communicated to the faculty of Daytona State either through the Faculty Senate minutes or by special memo.
7. The election shall be determined by simple majority (more than 50%). If no candidate receives a simple majority, a run-off will be conducted between the top two candidates and shall be completed by April 15.
8. When a group has two senators to elect, the two candidates receiving the most votes will be elected as senators.

Section C – Selection of Alternates

The first runner-up in any election for a single senator shall be the designated alternate for that school or group. When a group has two senators to elect, the candidates with the third and fourth highest vote totals will be the designated alternates. The alternate will have the proxy vote for that senator in the event that the elected senator cannot attend the scheduled or called meeting.

Section D – Vacancy

If the office of the President becomes vacant, the Vice President will become President for the remainder of the unexpired term. If the office of the Vice President becomes vacant, the Senate will appoint a replacement for the remainder of the unexpired term. The President will fill other officer vacancies through appointment.
If a senate seat becomes vacant, the alternate will become senator until the next election cycle. In the event that there is no alternate, the school or group will hold a special election to designate a replacement senator.

ARTICLE VI: Impeachment

A Senator's seat missing two (2) meetings during an academic year will be automatically subjected to impeachment proceedings. The Vice-President will be responsible for notifying the school/group affected and will report results to the Senate.

An absence is defined as the group represented by a senator having no senator or alternate attending the meeting.

ARTICLE VII: Appointed Committees of the Faculty Senate

Section A – Standing and Ad Hoc Committees.

All Standing Committees shall be appointed annually in September by the Faculty Senate President. They shall include a Nominating, Elections and Awards Committee, a Bylaws Committee, and a Teaching and Learning Committee. Ad Hoc Committees may be established by the Senate as needed. Each Faculty Senate Committee will have a liaison senator appointed by the President and confirmed by the Senate.

Section B – Role of Committees

The role of all Faculty Senate Committees shall be to work on behalf of the Faculty and at the direction of the Faculty Senate. The committee will research issues proposed at Faculty Senate meetings and submit all proposals to the Senate for approval. Committees shall not be authorized to negotiate directly with administration and the administration is advised that any drafts originating at the committee level may not carry a faculty mandate.
1. The Nominating, Elections and Awards Committee shall:
a. Solicit nominations for Faculty Senate elected officers, elected committee members and Faculty Senate Awards.
b. Conduct elections for President, Vice President, elected committee members and Faculty Senate Awards.
c. Conduct faculty-wide referendum votes.

2. The Bylaws Committee shall:
a. Meet at least once a year to review and revise bylaws.
b. Meet additionally as directed by the Faculty Senate to revise bylaws.

3. The Teaching and Learning Committee shall:
a. Meet at least once each Fall and Spring term, and additionally as required, to address issues related to teaching and learning as requested by the Faculty Senate.
b. Work with existing college-wide committees to identify and address teaching and learning issues that pertain directly to faculty.
c. Guide and support the Teaching and Learning Community of Practice.

Section C – Operating Procedures

1. Committee Chairs
The Faculty Senate President nominates each committee chairperson subject to confirmation by the Senate. Committees may be chaired by faculty other than senators.
2. Duties
Each committee shall prepare a plan of action for the new year. The chairperson of each committee shall present a written annual report to the Faculty Senate summarizing the results of the committee's work. Progress reports and recommendations or action shall be e-mailed to the Faculty Senate President at least four (4) working days before each Faculty Senate meeting.

ARTICLE VIII: Elected Committees of the Faculty Senate

Section A – College Wide Promotion and Continuing Contract Committee

1. Representatives
Promotion and Continuing Contract Committee Faculty Representatives shall be elected by September 30 of each year. Candidates must be continuing contract faculty members. Faculty Representatives are not eligible to serve if they are applying for promotion or continuing contract during their elected term.

2. Term of Office
Representatives shall serve for twenty-four months, beginning in October following their election.

3. Succession
Representatives may serve no more than two consecutive terms. In case of a vacancy the Nominating, Elections and Awards Committee shall solicit nominations from the faculty of the appropriate area. The slate will be voted on by secret ballot at the next regular meeting, by mail or electronically, and the person newly elected shall serve the remaining term.

ARTICLE IX: Awards

Section A –Award Designations

The following awards will be presented annually to a full-time faculty member
• Dr. James R. Johnson Award for Teaching Excellence
• The Dr. John J. Guthrie, Jr. Award for Research and Professional Development
• Les Simons Award for Student Advocacy and Support
• Faculty Advocacy Award
The following award will be presented annually to an adjunct faculty member:
• Outstanding Adjunct Faculty
The following award will be presented annually to a college employee who is not a full-time faculty member:
• Instructional Support and Encouragement

Section B – Selection of Recipients

The Nominating, Elections and Award Committee will seek nominations for award recipients during the Spring term. Award recipients will be selected through a faculty-wide vote that will be completed on or before the last faculty duty day of the Spring term.

ARTICLE X: Meetings

Section A – Schedule

A calendar of Faculty Senate Meetings shall be determined no later than the first meeting during the August planning session. The day and time of regular meetings of the Faculty Senate shall be decided by the Senate. Meetings will be scheduled not less than once a month during fall and spring semesters.

Section B – Called Meetings

A special meeting may be called by the Faculty Senate President or by the Vice-President, as long as all faculty members are notified in writing/email at least one week before a called meeting. Upon written request of a majority of the senators, a special meeting may be called, as long as all faculty members are notified in writing at least one week before a called meeting.

Section C – Agenda

Meeting agendas should conform to the following format:
1. Call to Order
2. Roll Call
3. Public Comments (3-minute limit per speaker)
4. Approval of Minutes
5. Guest Speakers
6. Treasurer's Report
7. Unfinished Business Arising from Previous Meeting
8. Reports of Standing Committees
9. Reports of Ad Hoc Committees
10. Report by Faculty Senate President
11. Other reports
12. New Business
13. Updates and Announcements
14. Adjournment
The meeting agenda may be reordered by a majority vote of senators.

ARTICLE XI: Quorum and Voting

Section A – Quorum
Each senator (or the acting alternates) shall have one vote. A quorum shall be a simple majority (more than 50%) of the elected senators (or acting alternates).

Section B – Vote
A simple majority vote of the elected senators (or acting alternates) shall constitute a majority.

Section C – Member's Vote
Each senator (or the acting alternates) shall have one vote.

Section D – Referendum Vote
A referendum vote is a vote open to all full-time faculty members. A faculty-wide referendum vote may be requested by any senator and must be approved by at least two-thirds of the elected senators (or acting alternates). Referendum votes will be determined by a simple majority of those voting.

ARTICLE XII: Parliamentary Authority

"Robert's Rules of Order" (current edition) shall govern the Faculty Senate in all instances in which they are applicable, except when they are inconsistent with these bylaws or with the policies and procedures of the College, the Board of Trustees, or the State of Florida. Special rules of order may be adopted by the Faculty Senate.

ARTICLE XIII: Bylaws

Section A – Amendment

The Bylaws may be amended by a referendum vote of full-time faculty by two-thirds vote of those voting, provided that the amendment has been submitted previously to all full-time faculty members thirty days before the vote. Minor revisions may be approved by a two-thirds vote of the elected senators (or acting alternates).

Section B – Definition of Major and Minor Revisions

Any change to the bylaws that affects the operation or structure of Faculty Senate will be considered a major revision. Any other change will be considered a minor revision.

Section C – Review

The Bylaws may be reviewed annually by the Faculty Senate.

Section D –Effective Date of Revisions

These bylaws shall be effective immediately upon approval and shall supersede all prior bylaws. Future major revisions shall be effective August 1 after approval and shall supersede all prior bylaws. Minor revisions shall be effective immediately upon approval.

 

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Last updated: 2015-02-25T01:00:10.621Z