My Daytona State

Faculty Senate Bylaws and Constitution


ARTICLE I: Name

The name of this organization shall be the Daytona State College Faculty Senate.

 

ARTICLE II: Mission and Goals

The mission of the Faculty Senate is to provide Daytona State College faculty with leadership, to monitor and champion faculty interests, to promote and guarantee an environment of open exchange of ideas and intellectual resources, and to provide a forum in which faculty have opportunities to discuss their academic profession and the community in which they work. Faculty Senate fulfills its mission by accomplishing the following goals: (A) To represent faculty related to faculty development, welfare, and morale, and (B) To study, discuss, and recommend institutional objectives, policies, and procedures.

 

ARTICLE III: Membership

Section A – The Senate

The Faculty Senate shall be composed of a President and Vice President elected by popular vote of all full-time faculty members and one (1) senator elected from within each School (Department) or another designated group as listed below. Schools with over 30 full-time faculty members will elect an additional senator.

Section B – Qualifications for Senators

All Daytona State College full-time faculty members on continuing contract are eligible to run for President or Vice President of the Faculty Senate or for a senate seat as a representative of their School or for a senate seat for another designated group as appropriate.

Section C – Terms of Office

The President, Vice President and all senators will serve two (2) year terms. The terms for senators will be staggered so that a portion of the Faculty Senate will be elected each year. Terms will begin August 1.

The President, Vice President and all senators may be elected to two (2) consecutive terms but then must wait one (1) full academic year before running for a senate position.

Section D – Duties of Senators

All senators shall:

Section E– Faculty At Large

All full-time faculty members are considered non-voting members in the Faculty Senate except for referendum issues which may be brought forward by the Faculty Senate for faculty-wide vote.

All faculty members, including adjuncts, may attend any Faculty Senate meeting and submit meeting topics, in writing, to the President of the Faculty Senate for consideration as agenda items.

Section F – Dues.

Voluntary dues of $10 per annum will be collected from each faculty member during the fall term.

 

ARTICLE IV: Officers

Section A – Officers

The elected officers of the Faculty Senate shall be a President and a Vice President, elected by the faculty at large. The President of the Faculty Senate shall nominate the ex-officio officers: Secretary, Treasurer, Parliamentarian and Historian subject to Senate confirmation.

Section B – Duties of Officers

The President shall:

The Vice-President shall:

The Secretary shall:

The Treasurer shall:

The Parliamentarian shall:

The Historian shall:

 

Article V: Schedule for Elections

Section A – President and Vice President

  1. In September, the Senate shall appoint a Nominating, Elections and Awards Committee to conduct and supervise elections. No member of the Nominating, Elections and Awards Committee shall be a candidate for election.
  2. In October, the Nominating, Elections and Awards Committee shall send notices to the faculty to inform them of the upcoming election and to request nominees.
  3. In January, upon receiving the nominations, the Nominating, Elections and Awards Committee shall present a slate of candidates to the Faculty Senate, and shall compile a professional profile and statement of intent from each candidate to be distributed to the faculty.
  4. No later than March 1, the election ballots shall be distributed to the faculty.
  5. No later than March 31, election ballots shall be returned. The ballots shall be counted by the Senate Nominating, Elections and Awards Committee and the results communicated to the faculty of Daytona State either through the minutes or by special memo.
  6. The election shall be determined by simple majority. If no candidate receives a simple majority, a run-off will be conducted between the top two candidates and shall be completed by April 15.

Section B – Senators

  1. By September, the Faculty Senate Nominating Committee will determine which schools are eligible for an additional Senator and notify each school.
  2. In September, each group eligible for a Senator will form a nominating committee to conduct and supervise the election of their Senator(s). No member of the nominating committee shall be a candidate for election.
  3. In October, the nominating committee shall send notices to the faculty to inform them of the upcoming election and to request nominees.
  4. In January, upon receiving the nominations, the nominating committee shall present a slate of candidates to the School or group.
  5. No later than March 1, the election ballots shall be distributed to the faculty.
  6. No later than March 31, election ballots shall be returned. The ballots shall be counted by the School/Group nominating committee and the results communicated to the faculty of Daytona State either through the Faculty Senate minutes or by special memo.
  7. The election shall be determined by simple majority. If no candidate receives a simple majority, a run-off will be conducted between the top two candidates and shall be completed by April 15.

Section C – Selection of Alternates

The first runner-up in any election for senator shall be the designated alternate for that school or group. The alternate will have the proxy vote for that senator in the event that the elected senator cannot attend the scheduled or called meeting.

Section D – Vacancy

If the office of the President becomes vacant, the Vice President will become President for the remainder of the unexpired term. If the office of the Vice President becomes vacant, the Senate will appoint a replacement for the remainder of the unexpired term. The President will fill other officer vacancies through appointment.

If a senate seat becomes vacant, the alternate will become senator until the next election cycle. In the event that there is no alternate, the school or group will hold a special election to
designate a replacement senator.

 

ARTICLE VI: Impeachment

Any faculty member may initiate an elected officer's or senator's removal by the following procedure.

  1. Petition Nominating Committee with signatures of one third (1/3) of all full-time faculty members.
  2. Petition must state reason(s) for removal.
  3. Nominating Committee shall then notify officers and call for removal vote within fourteen days of the filing of the petition.
  4. Membership shall be notified at least one week prior to removal vote.
  5. The petition's stated grievances shall be made public and the officer or senator charged shall be allowed to respond to the charges of the petition.
  6. Removal from office shall require a majority vote of all full-time faculty members.

Senators missing three (3) meetings during an academic year will be automatically subjected to impeachment proceedings. The Vice-President will be responsible for notifying the school/group affected and will report results to the Senate.

 

ARTICLE VII: Appointed Committees of the Faculty Senate

Section A – Standing and Ad Hoc Committees.

All Standing Committees shall be appointed annually in September by the Faculty Senate President. They shall include a Nominating, Elections and Awards Committee and a Bylaws Committee. Ad Hoc Committees may be established by the Senate as needed. Each Faculty Senate Committee will have a liaison senator appointed by the President and confirmed by the Senate.

Section B – Role of Committees

The role of all Faculty Senate Committees shall be to work on behalf of the Faculty and at the direction of the Faculty Senate. The committee will research issues proposed at Faculty Senate meetings and submit all proposals to the Senate for approval. Committees shall not be authorized to negotiate directly with administration and the administration is advised that any drafts originating at the committee level may not carry a faculty mandate.

  1. The Nominating, Elections and Awards Committee shall:

           a.  Solicit nominations for Faculty Senate elected officers, elected committee members and Faculty Senate Awards.

           b.  Conduct elections for President, Vice President, elected committee members and Faculty Senate Awards.

           c.  Conduct faculty-wide referendum votes.

      2.  The Bylaws Committee shall:

           a.  Meet at least once a year to review and revise bylaws.

           b.  Meet additionally as directed by the Faculty Senate to revise bylaws.

Section C – Operating Procedures

  1. Committee Chairs

The Faculty Senate President nominates each committee chairperson subject to confirmation by the Senate. Committees may be chaired by faculty other than senators.

       2.  Duties

Each committee shall prepare a plan of action for the new year. The chairperson of each committee shall present a written annual report to the Faculty Senate summarizing the results of the committee's work. Progress reports and recommendations or action shall be e-mailed to the Faculty Senate President at least four (4) working days before each Faculty Senate meeting.

 

ARTICLE VIII: Elected Committees of the Faculty Senate

Section A – College Wide Promotion and Continuing Contract Committee

  1. Representatives
Promotion and Continuing Contract Committee Faculty Representatives shall be elected by September 30 of each year. Candidates must be continuing contract faculty members. Faculty Representatives are not eligible to serve if they are applying for promotion or continuing contract during their elected term. College-Wide Promotion and Continuing Contract Committee Representatives may not serve on Departmental Promotion and Continuing Contract Committees.

       2.  Term of Office

Representatives shall serve for twenty-four months, beginning in October following their election.

       3.  Succession

Representatives may serve no more than two consecutive terms. In case of a vacancy the Nominating, Elections and Awards Committee shall solicit nominations from the faculty of the appropriate area. The slate will be voted on by secret ballot at the next regular meeting, by mail or electronically, and the person newly elected shall serve the remaining term.

 

ARTICLE IX: Awards

Section A –Award Designations

The following awards will be presented annually to a full-time faculty member

  1. Dr. James R. Johnson Award for Teaching Excellence
  2. The Dr. John J. Guthrie, Jr. Award for Research and Professional Development
  3. Les Simons Award for Student Advocacy and Support
  4. Faculty Advocacy Award

The following award will be presented annually to an adjunct faculty member:

      5.  Outstanding Adjunct Faculty

The following award will be presented annually to a college employee who is not a full-time faculty member:

      6.  Instructional Support and Encouragement

Section B – Selection of Recipients

The Nominating, Elections and Award Committee will seek nominations for award recipients during April. Award recipients will be selected through a faculty-wide vote that will be completed by the last faculty duty day in May.

 

ARTICLE X: Meetings

Section A – Schedule

A calendar of Faculty Senate Meetings shall be determined no later than the first meeting during the August planning session. The day and time of regular meetings of the Faculty Senate shall be decided by the Senate. Meetings will be scheduled not less than once a month during fall and spring semesters.

Section B – Called Meetings

A special meeting may be called by the Faculty Senate President or by the Vice-President, as long as all faculty members are notified in writing at least one week before a called meeting. Upon written request of a majority of the senators, a special meeting may be called, as long as all faculty members are notified in writing at least one week before a called meeting.

Section C – Agenda

Meeting agendas should conform to the following format:

  1. Call to Order
  2. Roll Call
  3. Public Comments (3-minute limit per speaker)
  4. Approval of Minutes
  5. Guest Speakers
  6. Treasurer’s Report
  7. Unfinished Business Arising from Previous Meeting
  8. Reports of Standing Committees
  9. Reports of Ad Hoc Committees
  10. Report by Faculty Senate President
  11. Other reports
  12. New Business
  13. Updates and Announcements
  14. Adjournment

 

ARTICLE XI: Quorum and Voting

Section A – Quorum

A quorum shall be a simple majority of the elected senators (or alternates).

Section B – Vote

A simple majority vote of the elected senators (or acting alternates) shall constitute a majority.

Section C – Member's Vote

Each senator (or the acting alternates) shall have one vote.

Section D – Referendum Vote

A referendum vote is a vote open to all full-time faculty members. A faculty-wide referendum vote may be requested by any senator and must be approved by a two-thirds majority of the elected senators (or acting alternates). Referendum votes will be determined by a simple majority of those voting.

 

ARTICLE XII: Parliamentary Authority

"Robert's Rules of Order" (current edition) shall govern the Faculty Senate in all instances in which they are applicable, except when they are inconsistent with these bylaws or with the policies and procedures of the College, the Board of Trustees, or the State of Florida. Special rules of order may be adopted by the Faculty Senate.

 

ARTICLE XII: Bylaws

Section A – Amendment

The Bylaws may be amended by a referendum vote of full-time faculty by two-thirds vote of those voting, provided that the amendment has been submitted previously to all full-time faculty members thirty days before the vote. Minor revisions may be approved by a two-thirds vote of the elected senators (or acting alternates).

Section B – Review

The Bylaws may be reviewed annually by the Faculty Senate.

Section C –Effective Date of Revisions

These bylaws shall be effective immediately upon approval and shall supersede all prior bylaws. Future major revisions shall be effective August 1 after approval. Minor revisions shall be effective immediately upon approval.

Section D – Transition Plan

Within 30 days of the approval of these bylaws, the Faculty Senate President will appoint an Ad Hoc Faculty Senate Transition Committee to develop a plan for electing and seating a new senate. The new senate shall convene no later than four months after the approval of the bylaws. The lawfully elected President and Vice President at the time of the approval of these bylaws shall be considered the first lawfully elected President and Vice President of the new senate.

Last Updated: 6/24/13