Mail Services Guide
Preparing Bulk Mail - Manual Sorting (Non-Automated) Requirements
- To take advantage of Bulk Mail Discounts you must have a total of 200 or more pieces.
- Separate the mailing into three categories.
- All mail pieces with the first three digits of zip codes 321. This is the only category that does not need to be sorted in zip code order.
- All mail pieces with the first three digits of the zip code 327. All 327's must be sorted in numerical order from lowest to highest.
- All other mail pieces must be separated into their own group as well (this includes other states) and they also must be zip code sorted in numerical order from lowest to highest.
- Use rubber bands, mail trays, or tubs to separate the groups. Use post it note to label your groups, 321's, 327's, and Other/Mixed.
Finishing Tips
- Check to make sure your letter is properly folded in the envelope. If the paper sticks out above the flap where the envelope folds, it will jam/tear in the mail processing machine.
- If you are using a window envelope make sure that the complete address (including the zip code) is visible when you fold your letters. If the letter inside the envelope shifts, and the zip code and address are not visible, the letter could be returned as undeliveable.
- When mailing a hand writen address write the address as clearly as possible. The Post Office use automated machines to read and sort incoming mail. This will insure your piece is being routed the quickest.
- This short process could save your department a bundle $!
Example:
200 First Class letters @ 44¢ = $88.00
200 Bulk rate letters @ .112¢ = $22.40
